Accounting software helps small businesses manage their accounting more quickly and accurately, with tools such as invoicing, reconciliation, automated entries, bill payment, expense reports, financial reports, bank account, POS syncing, and more.
Updated 13th of February 2020
We have added a comparison of the most popular packages from FreshBooks, QuickBooks, and Sage 50Cloud, as well as a section on the pros and cons of using accounting software.
Why We Chose FreshBooks, QuickBooks, and Sage 50Cloud:
FreshBooks is a cloud-based solution with a wide range of features, including sending invoices, organizing expenses, tracking your time, following up with clients, and managing receipts. Since FreshBooks is cloud-based, users can access it from anywhere via desktop and mobile devices.
FreshBooks is very easy to use, simple, and intuitive and offers professional-looking invoices. Freshbooks also integrates with many different leading apps such as GSuite, Gusto, Stripe, Shopify, and Fundbox.
Quickbooks is next on our list as it is a very versatile product that can handle accounting, payroll, billing, invoicing, and more. Quickbooks is an affordable product, with monthly pricing ranging from $7.00 to $75.00 for the first 3 months. Quickbook clients will benefit from the easy-to-use software with all your business needs covered on one platform.
Sage 50Cloud is third on our list as it offers bookkeeping, taxes, invoices, and cash flow features and is accessible on laptops, tablets, and smartphones. Sage 50cloud also has a basic and user-friendly interface that is packed with great features.
Compare top brands offering free accounting software, including ZipBooks, Expesify, Harvest and more. Includes info on free offers, user reviews, and features.
Mar 31, 2020
Things to Consider When Evaluating Accounting Software:
- Make a prioritized list of the features you need from your accounting software and what you would like it to do for you to find the best option for your business.
- Consider the ease of use factor to simplify your accounting and bookkeeping.
- If you have overseas clients, you will want software that can handle multi-currency transactions, foreign exchange rates, and conversions as well as showing these transactions in your base currency.
Best Small Business Accounting Software:
A great platform for managing invoices and tracking expenses.
Features both accounting and payroll software with a variety of services.
$20.00 + $3.00 /user.
A solid product that is easy to use and offers great key features and a basic, user-friendly interface but it has a steep learning curve and is unable to manage large workloads.
A good product with flexible and reliable software, key features, and good customer support. A relatively new product.
A superb, easy-to-use platform with great reporting capabilities but is lacking in customization options.
Great for freelancers with a wide range of invoicing features and recurring invoice scheduling but invoices can only be sent to 1 person at a time.
Formally Billy App, this is a solid product with a simple design, good customer support, and a range of key features but the interface is not user-friendly.
$499.00 for license.
Offers a full suite of accounting features as well as great payroll features. Lacks mobile integration.
£9.50 /mo. (for first 6 months)
A good basic tool with online banking integration and an estimate generator.
A good product that is easy to navigate and offers key features and customizable functionalities but only offers an offline mode on the mobile app.
$15.00 /user /mo.
A great platform with superb integration capabilities and document management but training sessions are costly.
Free (1 user).
An intuitive time-tracking tool with a good user experience but no Windows or Linux desktop apps.
A great, easy-to-use software option with many key features, integration capabilities, and strong customer support but the user interface is a bit dated.
A payroll software with accounting integrations and payment options to suit the budget.
A fantastic platform with automatic report generation and great invoice and billing features but does not integrate with Fattmerchant.
$16.65 /mo. (billed annually).
A solid option with key features, a user-friendly interface, and an easily set up platform. Lacks an Android mobile app.
An awesome platform with great integration and customization capabilities but the invoicing process could use improvements.
A reliable tool with an excellent support team and good integrations but is limited in features.
An easy-to-use platform with good customer support but is relatively expensive.
A reliable, user-friendly option with good customer support and accurate reporting.
A reliable and flexible software that is easy to maintain but lacks built-in security and phone support.
A good option that is simple and easy to use but it is not connected to banks and the software lags sometimes.
A reliable platform that is easy to use and offers a wide range of key features but is unable to import from Sage.
£8.00 /mo. (1 user)
An intuitive, simple platform suitable for small businesses but does not offer a full accounting platform and is not scalable.
$9.00 /mo. (1 user)
A good, capable software with great customer support but lacks payroll capabilities.
Features a customer financial report generator and links to real-time data from bank accounts but there is no free option.
An amazing, easily customizable platform with great integration capabilities but no live chat or email customer support.
A good platform with no subscription fee but it can be hard to find an expert in your local area.
A good product packed with key features and a user-friendly interface but only offers email customer support.
FreshBooks Lite vs. QuickBooks Simple Start vs. Sage 50Cloud Pro Accounting:
The entry-level tiers for these three companies are all best suited to a single user. They all include basic features, such as tracking income and expenses, invoicing, and basic reporting.
FreshBooks Lite is the cheaper option and also gives users the choice of adding additional team members at $10.00 per person. It features unlimited time-tracking, estimates, customized invoices, and expense entries as well as accepting online payments and automatically reconciling your financials with your bank. QuickBooks Simple Start shares a lot of these features but does not offer time-tracking or reconcile financials with the bank.
However, QuickBooks has another plan called the Essentials plan, giving users another pricing option that is not available with FreshBooks or Sage. QuickBooks Essentials is $40.00 per month for 3 users (compared to the Simple Start plan at $25.00 per month for one user) and it does feature time-tracking as well as bill management. QuickBooks Simple Start still offers tax organization and GPS tracking. In contrast, FreshBooks Lite does feature tax reports but does not offer GPS tracking.
Sage 50Cloud Pro Accounting, on the other hand, does not offer time-tracking but, like FreshBooks Lite, they do offer estimates, customized invoices, and automatic bank reconciliation. However, unlike FreshBooks Lite, Sage 50Cloud Pro Accounting also features inventory tracking and management. This feature is also lacking in QuickBooks' Simple Start plan and is only available with their Plus plan.
FreshBooks Lite vs. QuickBooks Simple Start vs. Sage 50Cloud Pro Accounting Comparison:
QuickBooks Simple Start
Sage 50Cloud Pro Accounting
Accept Online Payments
FreshBooks Plus vs QuickBooks Plus vs Sage 50Cloud Premium Accounting:
FreshBooks Plus and QuickBooks Plus are both recommended as the respective companies' most popular plans. These plans offer similar features, such as estimates and proposals, invoices, payment acceptance, and accounting management. They do, however, differ in their tax functions. FreshBooks Plus offers insightful tax-time reports whereas QuickBooks Plus tracks sales taxes and organizes tax categories.
FreshBooks Plus is the cheaper option for a single user but adding additional team members is charged at $10.00 per person. This gives clients some space to add multiple users without having to upgrade their plan. QuickBooks Plus, on the other hand, is $70.00 for a maximum of 5 users. In order to add more users, you will need to upgrade your plan.
FreshBooks Plus features automated recurring invoices for scheduled billing, a feature lacking in both QuickBooks Plus and Sage 50Cloud Premium Accounting. However, both those plans offer inventory tracking and management which FreshBooks Plus does not.
Sage 50Cloud Premium Accounting prices are based on the number of users but this plan also allows for a maximum of 5 users. After that, you will need to upgrade to the Quantum Accounting Plan. Like FreshBooks Plus, Sage 50Cloud Premium Accounting tracks expenses and payments, does estimates and invoicing, and also automatically reconciles your financials with your bank. Unlike FreshBooks Plus, Sage 50Cloud Premium Accounting does not track taxes or provide tax reports.
FreshBooks Plus vs QuickBooks Plus vs Sage 50Cloud Premium Accounting Comparison:
Sage 50Cloud Premium Accounting
Tracks sales tax.
FreshBooks Premium vs. QuickBooks Advanced vs. Sage 50Cloud Quantum Accounting:
FreshBooks Premium offers the same features as FreshBooks Plus, the only difference being that FreshBooks Plus is limited to up to 50 billable clients while FreshBooks Premium offers up to 500 billable clients.
QuickBooks Advanced offers a lot more features than in QuickBooks Plus, including business analytics, automated workflow, automatic backups, dedicated account managers, and online training. FreshBooks, however, offers custom workflows and business reports in all of their plans. However, personalized account managers and customized training are only available on FreshBooks Select, a custom package.
Sage 50Cloud Quantum Accounting can be used for managing multiple companies but you will need to contact the company for a quote for more than 10 users. They also offer industry-specific functionality on the Quantum Accounting plan with role-based security. QuickBooks Advanced also features role-based security with their customizable access, a feature that is not offered by FreshBooks in any of their plans.
In the end, FreshBooks is our top pick as it is an affordable option with a wide array of features, most of which are available right from their entry-level plan.
FreshBooks Premium vs. QuickBooks Advanced vs. Sage 50Cloud Quantum Accounting Comparison:
Sage 50Cloud Quantum Accounting
10 (Available for more users; pricing is then quote-based).
Automated Bank Imports
Pros and Cons:
- More accurate financials and more efficient use of resources.
- Automated features save time.
- It is cheaper than hiring a full-time accountant.
- Often features customizable invoices.
- Makes payroll management easier.
- Some software has a steep learning curve.
- Some software may have hidden fees.
- Software maintenance means that there will be occasional downtimes, lags, and updates.
- There is always a risk on hackers and data security breaches.
How much does accounting software cost?
There is a really wide range in cost, from totally free accounting software to $5,000.00 or more yearly.
Why is there such a large range in accounting software cost?
Free and cheap accounting programs are tools to help you do your own bookkeeping and accounting. The more expensive ones usually include the cost of a bookkeeper who reconciles, classifies, and performs other tasks that you'd have to do manually. More expensive software may include automated payroll and other small business financial software tools.
What is the difference between bookkeeping software and accounting software?
Accounting is typically more high level than bookkeeping, but when it comes to software, small business bookkeeping software and accounting software have so much overlap in features that they're basically the same.
What is the best small business accounting software?
How can I choose the best accounting software for my business?
Decide on your needs. Do you need software that completely handles accounting and bookkeeping for your company, or do you just need software to make it easier for you to do? From there, look at the other features you need, then compare pricing and customer ratings to make a final decision.
What is the best online accounting software for Mac?
These days it doesn't matter so much if you're using a Mac or PC. All of the best accounting software is available in your web browser online, so it doesn't matter what device you're using as long as you've got an internet connection.
What is the most commonly used accounting software?
What are the types of accounting software?
- Billing and invoicing systems.
- Payroll management systems.
- Enterprise resource planning (ERP) systems.
- Time and expense management systems.