Best Travel Management Software for Small Business
Find the best travel management software for your business. See pricing and comparisons between top options TravelPerk, TripActions, and SAP Concur.
Updated on October 27th, 2022
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Travel management software is designed to help companies coordinate various business travel activities, from booking trips and sharing itineraries to recording travel expenses and reimbursing employees. The software is typically included in expense management solutions but can also be purchased as a standalone service.
Why We Chose TravelPerk, TripActions, and SAP Concur:
TravelPerk is our top choice due to its comprehensive range of travel management tools, which include a user-friendly online booking tool, custom travel policies, concierge services, and one of the largest travel inventory databases. TravelPerk is also a budget-friendly option, offering a free plan as well as several affordable packages.
Our second choice, TripActions, features a range of tools to help automate the processes involved in managing business trips. Key features include built-in policy controls, expense tracking, unlimited corporate cards, and custom accounting integrations. The platform also offers both free and paid plans.
In third place is SAP Concur, a travel and expense management solution for businesses of all sizes. The platform has a large customer base of over 46,000 clients and features automated reimbursements, invoice capturing, expense tracking, approval workflow tools, and 24/7 customer support.
Things to Consider When Evaluating Travel Management Software:
- Look out for solutions with automated features that simplify and streamline corporate travel tasks.
- Ensure the software integrates with expense, ERP, payroll, and other HR systems for seamless financial management.
- Consider platforms with a standout tool or two that will optimize your business travel management, such as group bookings or AI-powered search capabilities.
- Read through customer reviews to evaluate if the platform is beginner-friendly, intuitive, and suited to your company's needs.
Best Travel Management Software:
Rank | Name | Offer | Review | Learn More |
|---|---|---|---|---|
1. | Free and paid options. | A robust platform with a range of basic and advanced solutions, including online bookings, travel policies, an extensive travel inventory database, risk management, and expense reporting. | ||
2. | Free and paid options. | While the software does not have a free trial, it features a wide variety of user-friendly tools, such as automation, online bookings, multilingual support, and itinerary management. | ||
3. | Contact for quote. | With a free trial, travel data reporting, policy compliance, and purchase requests on offer, the platform is an attractive choice for users in search of an all-in-one expense and travel management solution. | ||
4. | Contact for quote. | The software's travel solutions include pre-trip approvals, a global map for risk mitigation, and multi-currency support, but no corporate cards or invoicing tools are available. | ||
5. | From $9.99 /trip. | A comprehensive travel management platform that features booking management, approval workflows, fraud detection, accounting integrations, and 24/7 customer support. | ||
6. | Free and paid options. | A budget-friendly platform with both free and paid versions. Travelstop's key features include a comprehensive flight and lodging inventory, automated expense tracking and reporting, and accounting integrations. | ||
7. | Contact for quote. | Deem has a large global reach and offers multiple accounting integrations, health and safety information for travelers, and exclusive partnerships, but lacks a free version or free trial for users to test out the platform. | ||
8. | From $9.00 /user /mo. | With 24/7 customer support, travel policies, approval workflows, an AI-driven booking tool, and real-time expense tracking, SalesTrip is a powerful travel management platform; however, it lacks a free version. | ||
9. | Free and paid options. | BizAway's key features include an extensive inventory of facilities, airlines, lodgings, and rental agencies, 24/7 emergency customer support, and a dynamic map to help users manage traveling risks. | ||
10. | From €9.00 /user /mo. | AI-powered travel recommendations, invoice management, an extensive travel inventory, and real-time travel analytics make Fairjungle a valuable travel management resource, although the platform lacks an Android mobile app. | ||
11. | Free. | Roomex's key features include real-time expense metrics, dedicated account managers, a payment system to easily capture receipts, and a live map to monitor and support travelers, but lacks 24/7 customer support. | ||
12. | From $299.00 /mo or $15.00 /trip. | A robust travel management solution that offers flexible pricing models, itinerary management, online bookings, expense tracking, and 24/7 customer support. | ||
13. | Free and paid options. | A simple platform that organizes users' travel information into a single itinerary, including travel documents, flight and accommodation details, travel statistics, and neighborhood safety ratings. | ||
14. | From $8.00 /user /mo. | The platform offers robust travel management, expense tracking, and AP automation solutions, as well as onboarding assistance and a dedicated travel account manager. | ||
15. | Contact for quote. | Features include travel integrations, mileage tracking, fraud prevention tools, supply chain planning, and reimbursements, but no built-in corporate cards are available. | ||
16. | Free and paid options. | A user-friendly platform that offers discounted travel rates, multi-level approval workflows, rewards programs, and concierge services, but lacks built-in invoice management. | ||
17. | From $12.00 /user /mo. | The software has built-in pre-trip approvals, per diem allowances, local compliance, and multicurrency support tools, but it does not offer invoice or billing solutions. | ||
18. | Free and paid options. | A budget-friendly travel and expense app with a range of easy-to-use solutions, including self-employed packages, customization options, travel policies, and tax tracking. | ||
19. | From $6.99 /user /mo. | Fyle features comprehensive expense reporting tools, multilevel approval workflows, and travel management tools. The software allows users to easily manage and automate tedious tasks, such as travel reconciliation and reimbursements. | ||
20. | From €6.00 /user /mo. | A multilingual platform that is ideal for Europe-based businesses looking to manage travel expenses, track mileage, capture receipts, optimize bank reconciliations, and manage VAT. | ||
21. | Contact for quote. | Features custom pricing packages that cater to an organization's specific needs. Key features include AI-assisted travel bookings, auditing services, invoicing tools, and 24/7 support in over 50 languages. | ||
22. | Free and paid options. | A leading expense and travel management platform that features itinerary setup, budget requests and approvals, card and receipt management, and multicurrency support. | ||
23. | Contact for quote. | With prepaid corporate cards, AI-powered report filing, invoice capturing, approval workflows, travel policies, and multiple third-party integrations, Happay is a robust travel management platform but lacks a free trial. | ||
24. | From $31.00 /user /mo. | Ideal for travel agencies and tour operators, Travefy features a drag-and-drop platform for creating travel itineraries, quotes, and proposals; however, it lacks a free version and is costlier than most competitors. | ||
25. | Contact for quote. | Coupa's travel and expense management technology features intelligent travel booking, price assurance, expense management, and automation, but lacks a free trial for users to test drive. | ||
26. | Free and paid options. | Flightfox offers businesses of all sizes a comprehensive suite of travel management tools, such as 24/7 global customer support, dedicated travel managers, and custom integrations, but lacks a mobile app. | ||
27. | Free and paid plans. | With Routespring, companies have access to a comprehensive travel inventory of both local and global partnerships, travel analytics, and dedicated account managers; however, 24/7 customer support is only available in the U.S. | ||
28. | Free. | Booking.com for Business offers one of the largest inventories of flights, accommodations, and rental services, as well as support for multiple languages, integrated expense reporting, and the latest health and safety information. |
Pros and Cons:
Pros
- Simplify and automate the processes involved in organizing business trips.
- Many platforms offer free versions of their travel management software.
- Many platforms integrate with accounting systems to streamline payments and reconciliation.
- Gain access to exclusive deals and discounted rates on flights, accommodation, and car rentals.
- Gain insights into business trip metrics through the reporting dashboards.
Cons
- Advanced travel management features generally come at an extra cost.
- Not all platforms are suited to international travel destinations.
- Premium plans for larger teams can quickly become costly.
Comparisons Between Leading Competitors:
We compared the travel management package offered by TravelPerk, TripActions, and SAP Concur to help you find the best solution for your business.
TravelPerk vs. TripActions:
TravelPerk and TripActions are similar travel management platforms that both offer free and paid plans, traveler risk management tools, expense reporting, travel policies, approval workflows, and supports multiple languages. TravelPerk lacks corporate cards but offers a concierge service, which TripActions lacks.
TravelPerk vs. TripActions Comparison:
Feature | TravelPerk | TripActions |
|---|---|---|
Price | Free and paid options. | Free and paid options. |
Expense reporting | ✓ | ✓ |
Corporate cards | x | ✓ |
Traveler risk management | ✓ | ✓ |
Travel policies | ✓ | ✓ |
Multi-language capabilities | ✓ | ✓ |
Concierge service | ✓ | x |
Mobile app | ✓ | ✓ |
Customer support | Email, phone, and live chat. | Email, phone, and live chat. |
TravelPerk vs. SAP Concur:
The key difference between SAP Concur and TravelPerk is that the former does not offer a free plan or make its pricing available online, making the latter the more affordable and transparent option. TravelPerk lacks accounting integrations, like SAP Concur; however, the platform does feature traveler risk management, which SAP Concur lacks.
TravelPerk vs. SAP Concur Comparison:
Feature | TravelPerk | SAP Concur |
|---|---|---|
Price | Free and paid options. | Contact for quote. |
Expense reporting | ✓ | ✓ |
Approval workflows | ✓ | ✓ |
Traveler risk management | ✓ | x |
Travel policies | ✓ | ✓ |
Corporate cards | x | x |
Accounting integrations | x | ✓ |
Mobile app | ✓ | ✓ |
Customer support | Email, phone, and live chat. | Phone and live chat. |
FAQs:
What is a travel management platform?
A travel management platform is software that helps streamline the processes included with booking, managing, and reconciling business trips.
How do you organize corporate travel?
Organizing corporate travel is made easier through the help of travel management software, designed to help automate and streamline the organization and management of business trips and ensure employees' safety.
Why do we need a travel management system?
Although not a necessity, travel management systems help businesses to reduce travel costs, centralize data, and improve overall operations.