Webexpenses

A detailed review of Webexpenses' invoicing and expense management software with pricing, comparisons to competitors, key information, and FAQs.

Updated on August 22nd, 2022

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Webexpenses is a U.K.-based expense management platform with robust software that automates expense tracking, reconciliation, corporate travel, and invoice processing. The platform caters to companies of all sizes and serves a global clientele of over 300,000 users.

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At-a-Glance:

Feature

Webexpenses

Starting price

Contact for quote.

Free trial

x

Expense tracking

Automated reimbursements

Mileage tracking

Expense auditing

Multicurrency support

Mobile app

Live chat support

x

Review:

Webexpenses helps companies simplify their spending and invoice management with a robust suite of solutions. These include receipt scanning and matching, drag-and-drop reporting, automated accounts payable software, corporate travel, reconciliations, expense auditing, and various integrations.

With custom pricing packages available, Webexpenses is an attractive choice for companies in search of simple, user-friendly expense management software. However, unlike many of its competitors, the platform does not offer a free trial or live chat support.

Pros:

  • The platform offers custom policy control tools to ensure company budgets and spending rules are adhered to.
  • Users can scan receipts, approve expense claims, and calculate mileage from the Webexpenses mobile app.
  • The software has a built-in currency converter, which ensures accurate and error-free expense reporting.
  • Admins can set custom spending categories, create notifications and reminders, and restrict out-of-policy claims.
  • The duplicate claim check feature helps companies combat fraud and reduce errors.
  • Other tools include credit card automation, receipt matching, invoice processing, drop-down reporting, and auto-approvals.
  • The corporate travel tool includes AI-powered travel booking, integrated compliance, and travel spend reports.
  • The software integrates with various ERP, accounting, and HR platforms, such as Xero, NetSuite, and BambooHR.
  • The platform's auditing service includes fraud prevention, tax reclaims, compliance, error detection, and receipt archiving.
  • Webexpenses is used and trusted by more than 300,000 companies worldwide.

Cons:

  • There is no free trial of the software.
  • The platform lacks live chat support.
  • Webexpense's pricing is not readily available on their website.

Reputation:

On G2, Webexpenses has a 4.5-star rating based on over 980 reviews. Most users praised the software's easy-to-use features, travel expense tools, and multilevel approvals. However, several reviewers gave the software a 1-star rating, noting the subpar receipt scanning tool and technical issues experienced on the mobile app.

On TrustRadius, the platform has an 8.8-star rating based on more than 1,000 reviews. Many users noted their satisfaction with the software's mileage tracking tool, quick approval processes, and user-friendly design. However, some reviewers were concerned with the quality of the receipt scanning tool.

On Google Play, Webexpenses' mobile app has a 3-star rating based on over 120 reviews, and a 4-star rating based on more than 20 reviews on the App Store. On both platforms, users mentioned a steep learning curve and ongoing technical issues.

Pricing:

While Webexpense's pricing is not readily available on their website, the platform offers custom packages based on an organization's individual needs. The platform's services can be purchased as a bundle or stand-alone product.

Interested users should book a demo or fill out the platform's online pricing contact form for a custom quote. Businesses can also use the software's ROI calculator to gauge their estimated cost savings with Webexpenses.

Standout Features:

Invoice processing.

Webexpenses helps companies optimize their accounts payable process with intuitive pre-accounting software. From invoicing to approvals, tasks are automated to increase efficiency, reduce errors, and give users complete visibility of the organization's financial data.

The platform's OCR technology effortlessly captures and uploads invoice data into the system and matches invoices to suppliers. Invoices are then delivered to approvers for instant viewing and approval online.

Corporate travel.

Webexpenses Travel is ideal for businesses with both basic and advanced travel management needs. The software features AI-assisted travel booking that retrieves itineraries and auto-books software-generated traveler preferences, as well as pre-approvals setup, integrated compliance, travel history, and reporting.

Users benefit from robust travel rewards, discounted rates on bookings, and integrations for seamless expense reporting. The software also comes with 24/7 support in over 50 languages, any day of the week, at no extra cost.

Auditing.

The platform's auditing service serves as an additional product to expense compliance and duplication checks, taking care of all receipt audit checks and ensuring compliance with an organization's T&E policy.

Users can easily submit claims for approval, which are then audited for policy compliance, errors, duplicates, and tax reclaim amounts, and sent back to the appointed approver. The service's features include fraud prevention, error detection, receipt archiving, data insights, and real-time reporting.

Onboarding software.

Webonboarding makes it easy to onboard new hires and gives companies a cost-saving, efficient method of exchanging onboarding documents between company and employee.

Its virtual onboarding process gives users access to electronic signatures, task management tools, and new hire bulk uploads. There are also custom configurations available to ensure employees receive new items, such as IT equipment or uniforms, on time.

Webexpenses vs. SAP Concur
Webexpenses vs. SAP Concur:

Webexpenses and SAP Concur both offer expense tracking, invoicing, reimbursements, travel management, and multicurrency support. Of the two platforms, Webexpenses is slightly more feature-rich, with robust auditing and compliance tools on offer. However, only SAP Concur has a free trial available.

Webexpenses vs. SAP Concur Comparison:

Feature

Webexpenses

SAP Concur

Starting price

Contact for quote.

Contact for quote.

Free trial

x

Expense reporting

Data insights

Advanced auditing and compliance

x

Multilevel approval workflows

Customer support

Email and phone.

Phone and live chat.

Webexpenses vs. Rydoo
Webexpenses vs. Rydoo:

While users need to contact Webexpenses for a custom quote, Rydoo has paid plans that start from €8.00 per user per month. Both platforms offer data insights, expense policies, and various integrations, but Webexpenses features more robust invoicing and travel management tools than Rydoo.

Webexpenses vs. Rydoo Comparison:

Feature

Webexpenses

Rydoo

Starting price

Contact for quote.

From €8.00 /user /mo.

Free trial

x

Receipt scanning

AI-powered travel booking

x

Invoicing and billing

x

Data insights

Customer support

Email and phone.

Phone and live chat.

Webexpenses vs. ExpenseIn
Webexpenses vs. ExpenseIn:

Webexpenses and ExpenseIn are both cloud-based expense management platforms with mileage tracking, approvals, and real-time reporting on offer. While Webexpenses' pricing is quote-based, ExpenseIn's paid plans start from £3.80 per user per month. ExpenseIn also has a free trial, which Webexpenses lacks.

Webexpenses vs. ExpenseIn Comparison:

Feature

Webexpenses

ExpenseIn

Starting price

Contact for quote.

From £3.80 /user /mo.

Free trial

x

Expense reporting

Travel management

x

Project coding

x

Mobile app

Customer support

Email and phone.

Email, phone, and live chat.

Key Information:

Legal Name

Webexpenses Pty Ltd

Founder

Adam Reynolds

Founding Date

Jan 01, 2000

Address

Number 3, Des Roches Sq., Witan Way, Witney OX28 4BE United Kingdom

Number of Employees

89

Number of Customers

300000

Email

contact@webexpenses.com

Telephone

011 44 (800) 711-7137

Website

https://www.webexpenses.com/

News & Activity:

Date

News or Activity

February 2, 2022

Webexpenses Continue SpecialEffect Partnership in 2022

FAQs:

What is Webexpenses?

Webexpenses is expense management software that offers companies a comprehensive set of tools, including invoice processing, mileage tracking, real-time reporting, expense policies, corporate travel, and onboarding.

What does Webexpenses cost?

While Webexpense's pricing is not readily available on their website. Interested users should fill out the platform's online pricing contact form for a custom quote.

Does Webexpenses offer customer support?

Webexpenses has a support hub with product tutorials, in-depth videos, and FAQs. For extended customer support, users can contact the company via email or telephone.

Does Webexpense have an app?

Yes, Webexpenses' mobile app is available for Android and iOS users.

What are Webexpenses' standout features?

  • Expense tracking and reporting.
  • Invoice processing.
  • Corporate travel tools.
  • Auditing.
  • Onboarding software.

What are some Webexpenses alternatives?