Best Project Management Software for Small Business

Get average customer ratings and pricing on 30+ of the best project management software tools. Includes answers to common questions PM software.

Updated on July 7th, 2020

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Project management software is a tool used by teams to plan, organize, and budget projects. Project management tools include features to assist with cost control, scheduling, resource allocation, communication, documentation, and much more. Project management software is increasingly cloud-based.

Updates:

Updated 19th of March 2020

We elaborated on why we chose the top three competitors, included package comparisons between Wrike, Freedcamp, and GoodDay, and added project management pros and cons.

Our Pick

Wrike

Cloud-based collaboration and project management software. Used by top companies like Verizon and airbnb.

Get Started Free

Scales to any size business.

Organize entire projects in one place.

Automations that increase output and cut costs.

Why We Chose Wrike, Freedcamp, and GoodDay:

Wrike is a project management software that provides complete control and full visibility of tasks. With this cloud-based software, users can easily plan, view, and share work across multiple devices, including desktop and mobile.

Wrike is ideal for businesses looking to increase productivity and improve team performance thanks to its robust collaboration tools. These include sharable dashboards, up to 50GB storage space, project and task approvals, and time tracking, among others.

Freedcamp is a popular software option with a wide range of features such as task lists, Kanban boards, Gantt charts, and private personal tasks. Freedcamp also offers great planning features, including calendars, discussion boards, milestones, an internal Wiki, an issue tracker, and time tracking tools.

GoodDay is a modern project management software that lets you track progress on tasks, set business goals, and manage project executions. Users enjoy features like custom workflows and statuses, project templates, and flexible permissions.

Things to Consider When Evaluating Project Management Software:

  1. Look for software that provides a workload view and a tool for managing overall resource utilization so that you can re-prioritize projects and tasks as your project needs and requirements change.
  2. Choosing software that offers project templates and work intake forms will help you to efficiently and quickly process new tasks and projects.
  3. It is important that the software you choose offers seamless integrations with the tools you and your team use on a daily basis.

Best Project Management Software:

Rank

Name

Offer

Review

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1.

Wrike

$0.00 (5 users)

A robust and intuitive platform with great workflow tools and Gantt charts but no single user license.

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2.

Freedcamp

$0.00 (unlimited users)

A robust and scalable solution that is user-friendly and offers Gantt charts, a task manager tool, and good customer support.

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3.

GoodDay

$0.00 (15 users)

A highly recommended platform with a good design and plenty of customization options. Poor mobile app.

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4.

Samepage

$0.00 (unlimited users)

A flexible option that is simple to use and understand with a useful search function. Lacks Microsoft Office integrations.

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5.

Wimi

$0.00 (3 users)

A robust platform that makes it easy to manage and share content but has complicated features.

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6.

Aiveo

$1.00 CAD (per user)

An intuitive, customizable interface with good analytics. Offers basic features that are well-organized.

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7.

Apptivo Projects

$0.00 (3 users)

CRM software with a range of services, including project management tools. Offers good integrations.

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8.

Asana

$0.00 (15 users)

A powerful platform with excellent reporting features and integration capabilities with over 100 apps.

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9.

Brightpod

$0.00 (3 users)

A customizable, affordable tool with good customer service and integration capabilities but can be a bit busy and confusing.

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10.

Confluence

$0.00 (10 users)

A versatile, easy-to-use platform with multiple features and integrations but a minimalistic page editor.

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11.

Favro

$40.00 (5 users)

An intuitive, comprehensive option that is accessible from multiple locations but it is not easy to manage the cards and boards.

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12.

Gantter

$5.00 (per user)

A good cloud-based solution with collaboration tools, Gantt charts, and task scheduling. No mobile app.

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13.

Kanbanchi for G Suite

$7.95 (per user)

An excellent tool that is easy to manage and features a drag and drop tool but does not have a mobile app.

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14.

Monday.com

$25.00

An affordable, user-friendly option with useful features and great collaborative tools. Does have a small learning curve.

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15.

Slack

$0.00

A fantastic platform with integration, storage, and reporting capabilities but only 10 third-party integrations allowed on the free version.

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16.

Teamwork Projects

$0.00 (5 users)

A great platform with integration and reporting capabilities but lacks an option to move multiple tasks at once.

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17.

Trello

$0.00 (unlimited users)

A great platform with drag and drop functionality, Kanban view, and data filtering. Items are limited to one board.

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18.

10,000ft Plans

$150.00

An excellent tool with a great design that is easy to use and features a great forecast revenue tool. Does not support Android or iOS.

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19.

Basecamp

$99.00 (unlimited users)

A great platform with fantastic integration and scheduling capabilities but no time-tracking or invoicing features.

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20.

Celoxis

$25.00 (per user)

A user-friendly and affordable option that only supports English and offers limited integrations.

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21.

Deltek Vision

$30.00 (per user)

A feature-rich solution with multiple currency support, lead tracking, and payroll management. Only supports English.

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22.

Microsoft PPM

$7.00 (per user)

A reliable, powerful tool that is easy to set up and navigate but only features a desktop application.

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23.

SpiraPlan

$159.99 (5 users)

A versatile product that is feature rich and suits businesses of all sizes but the interface is not very intuitive and there is no mobile app.

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24.

WorkOtter

$10.00 (per user)

A professional and affordable tool with robust features and a user-friendly interface but has a steep learning curve.

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25.

WorkFront

Quote only.

A solid choice that simple and easy to use with great customization options and customer support team. A small learning curve.

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26.

Backlog

$0.00 (10 users)

An effective tool that offers mobile access and custom fields but no phone support.

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27.

Accelo

$34.00

A clear, professional option with many key features but a cluttered design.

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28.

Jira

$7.00 (per user)

A scalable tool with cloud-hosted options and useful reporting functions but no free plan. Tailored for software development teams.

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Pros and Cons:

Pros

  • Lets you communicate with team members in real-time.
  • Excellent document sharing capabilities.
  • Advanced reporting.
  • Helps manage project costs, risks, and forecasting.

Cons

  • Can be a costly option, especially for large-sized businesses.
  • Project execution issues.

Packages Comparison:

Wrike Free vs. Freedcamp Free vs. GoodDay Free:

All three companies provide a free option that includes standard project management features like task management, calendar and events management, limited reports, time tracking, and integration with third-party applications.

When comparing all packages, GoodDay's Free plan stands out as the option that offers the most features, including a few missing from both Wrike and Freedcamp's plans. These include customer success webinars, analytics, and custom workflows, task, and project types.

While Wrike's Free plan is quite limited, it does provide users with basic features that help improve task and project management. Users enjoy Wrike's file-sharing capabilities and its spreadsheet and board view. Between all three companies, Wrike's Free plan also provides excellent integration with applications like Dropbox, Box, and One Drive.

Freedcamp's Free plan is the most limited option when it comes to features, despite offering space for unlimited users. Features include basic management tools like calendar syncing and sharing, milestones, and task management. In addition, Freedcamp's Free plan only provides third-party integration with Zapier, while its competitors offer integration with at least four other popular applications.

Wrike Free vs. Freedcamp Free vs. GoodDay Free Comparison:

Offer

Wrike Free

Freedcamp Free

GoodDay Free

Pricing

Free.

Free.

Free.

Number of Users

Up to 5 users.

Unlimited.

Up to 15 users.

Storage

2GB

Unlimited.

1GB

Integrations

Google Drive, Dropbox, Box, MSFT, Office 365, and OneDrive.

Zapier.

G-Suite, Google calendar, G-Mail, Google Drive, and Email.

Bonus Features

File sharing.

API.

Custom workflows, task, and project types.

Support

Standard

Standard

Standard

Wrike Professional vs. Freedcamp Business vs. GoodDay Professional:

GoodDay's Professional plan is the most affordable option, with prices starting at $6.00 per user, per month. The plan is also equipped with a substantial amount of sought-after features, including one-on-one training, advanced time tracking and search capabilities, and user roles customization.

Freedcamp is a close competitor to GoodDay when it comes to the features provided in its Business plan. These include project templates, reports, file edits, and access to a CRM application, a key feature missing from both Wrike and GoodDays' plans. In addition, for just $7.49 per user, per month, Freedcamp provides space for unlimited users, while GoodDay's Professional plan only has space for up to 250 users.

Between all three competitors, Wrike's Professional plan stands out as the most expensive option, costing businesses around $9.80 per user, per month. In addition, Wrike's plan offers more limitations to certain features. For example, Wrike's Professional plan is limited to 15 users and only provides 50GB of storage. However, users do enjoy Wrike's robust features like user groups and permissions, graphical analytics, and request forms.

Wrike Professional vs. Freedcamp Business vs. GoodDay Professional Comparison:

Offer

Wrike Professional

Freedcamp Business

GoodDay Professional

Pricing

$9.80 /mo. /user

$7.49 /mo. /user

$6.00 /mo. /user

Number of Users

Up to 15 users.

Unlimited

Up to 250 users.

Storage

50GB

Unlimited

Unlimited

Integrations

Google Drive, Dropbox, Box, MSFT, Office 365, Salesforce, and OneDrive.

Zapier, Google Drive, OneDrive, Email, and Dropbox.

Slack, Dropbox, Box, G-Suite, Google calendar, G-Mail, Google Drive, and Email.

Free Trial

Yes

Yes

No

Support

Standard

Advanced

24/7 Support

Wrike Enterprise vs. Freedcamp Enterprise vs. GoodDay Enterprise:

All three Enterprise plans are the companies' top-of-the-line choice for large-sized businesses, offering all the features listed in the previous plans and more. While all three companies encourage interested parties to request a personalized quote, Freedcamp does price its Enterprise plan at $16.99 per user, per month.

Freedcamp offers users a host of project management and collaboration features, including white-label, subtasks pro, Gantt chart view, and invoices, to name a few. With Freedcamp's Enterprise plan, you can also upload files of up to 250MB per file and it includes space for unlimited users.

Wrike's Enterprise plan remains the option with more limitations. For instance, Wrike users are restricted to 100GB of storage space, whereas Freedcamp and GoodDay both provide unlimited storage. However, Wrike's plan does provide features missing from its top competitors' packages. These include network access and compliance policies, business intelligence integration, and user audit reports.

GoodDay's Enterprise Plan mainly consists of all the features listed in the Professional plan, with the addition of private cloud, one-to-one training, advanced security features, and custom reporting. Finally, GoodDay's plan is ideal for large organizations that require advanced access to APIs and compliance.

Wrike Enterprise vs. Freedcamp Enterprise vs. GoodDay Enterprise Comparison:

Offer

Wrike Enterprise

Freedcamp Enterprise

GoodDay Enterprise

Pricing

Quote Only

$16.99 /mo. /user

Quote Only

Number of Users

5-Unlimited

Unlimited

25-Unlimited

Storage

100GB

Unlimited

Unlimited

Integrations

Google Drive, Dropbox, Box, MSFT, Office 365, Salesforce, OneDrive, active directory and business intelligence.

Zapier, Google Drive, OneDrive, Email, and Dropbox.

Slack, Dropbox, Box, G-Suite, Google calendar, G-Mail, Google Drive, and Email.

Free Trial

Yes

No

No

Support

Standard.

Advanced.

24/7 support and a dedicated customer success manager.

Common Features in Project Management Systems:

  • Gantt chart.
  • Activity stream.
  • Dashboards.
  • User controls.
  • Third-party integration.
  • Time tracking.
  • Scheduling.
  • Forecasting.
  • Task management.
  • Reports.
  • Permissions.

FAQs:

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What is the best project management software?

What software is used for project management?

How do I choose a project management software?

  1. Outline your business needs.
  2. Research different alternatives.
  3. Try free trials and evaluate them against your needs.
  4. Evaluate costs.
  5. Consider the implementation process.

What is the easiest project management software?

Try Teamwork Projects, Wrike, and Monday.com. All three are easy to use and navigate, and are equipped with key project management features, such as Gantt charts, workflow tools, and image/video markup tools.

What is the price range for project management software?

Project management software can cost between $0.00 and $150.00 or more per month, depending on the project management tool you choose and the features your business needs.

Is online project management software affordable for small businesses?

Many companies have free or low priced software you can use. Often it has a limited number of users or features, but it can still be very powerful. Even if you pay for it, you can get great project management apps for less than $100 per month.

What simple project management software is good for small businesses?

Should my small business use online project management tools?

If employees in your company have access to computers and do projects with some complexity that need to be monitored and eventually turned into repeatable tasks and systems, it's probably a good idea. Also, project tracking software can help keep tasks on deadline.

What is project management software?

Project management software is a business application made for project planning, scheduling, resource allocation and team management. It helps users manage expenses, budgeting, stock, and documentation.

What are some options for project portfolio management software?