How to Write a Press Release

Read tips for writing your own press release, and view examples from other companies. Includes frequently asked questions and a free template download.

Updated on May 15th, 2019

The SMB Guide is reader-supported. When you buy through links on our site, we may earn an affiliate commission. Learn more

Press releases are used by businesses to make public announcements about company news. The news may involve a merger, an acquisition, the hiring of a new CEO, or some other business activity that would be of interest to stakeholders.

Knowing how to write a press release is an important skill for communications professionals and business owners. Check out our tips and advice for writing a press release, and download our free template.

Press Release Template Download:

Download our free press release template in Microsoft Word format.

Download Template Now Instant download. No email required.

Press Release Sample:

How to Write a Press Release:

1. Identify something newsworthy.

Not every new development in your business is worthy of a press release. Before you draft a press release, consider whether or not the news that you are thinking of sharing is relevant and interesting to any concerned parties. A press release may be appropriate if you are:

  • Announcing a new product/service.
  • Hiring a new CEO or COO.
  • Merging with another company.
  • Acquiring another company.
  • Managing a crisis.
  • Launching a new partnership.
  • Revealing the findings of your research.

2. Plan your content.

Spend some time thinking about the message that you want to convey to your audience. Your release should be concise, so write down the basic details and then trim out any unnecessary items. Your release should provide enough context that anyone who comes across it can quickly ascertain the main points. It may help you to write a summary to clarify your own understanding of the news before you actually write the press release.

3. Format and write the press release.

Press releases can be formatted in a variety of ways, but they generally include the following:

  • A headline.
  • A location (City, State).
  • Contact information.
  • Main copy - several paragraphs.
  • Company summary.

The company summary at the end of your press release is a boilerplate piece of content that tells readers what your company does. This piece can be the same for every release that you write.

4. Distribute your press release.

Most businesses use press release distribution services to publish their press releases. A distribution service takes the legwork out of publishing your news by publishing it for you and disseminating it through a variety of media outlets to give you maximum exposure.

Press Release Examples:



December 19, 2018

General Mills Reports Fiscal 2019 Second-Quarter Results and Reaffirms Full-Year Guidance

December 18, 2018

First Stop Health working together with Alight Solutions to transform the healthcare experience

December 17, 2018

Regency Centers Issues Inaugural Corporate Responsibility Report

Press Release FAQs:

What is a press release for immediate release?

The words "For immediate release," indicate that the news should be distributed immediately. Otherwise, the release will say, "Hold for release until [date]".

What is a media release?

A media release is like a press release, but it may include other media formats besides the standard written information, such as a video or audio file.

Press Release Format
Press Release Format:
  1. Company name.

  2. Date.

  3. Headline.

  4. Press release copy (include date and location in the opening paragraph).

  5. Bolierplate company information.

  6. Contact information.