Square Payroll

Compare Square Payroll to Gusto, TriNet Zenefits, and QuickBooks Payroll. Includes a detailed review, pricing information, and answers to common questions.

Updated on July 18th, 2022

The SMB Guide is reader-supported. When you buy through links on our site, we may earn an affiliate commission. Learn more

Updates:

Updated 18th of February 2022

We updated mentions of Zenefits to TriNet Zenefits.

Updated 26th of October 2021

Added comparison to QuickBooks Payroll.

Updated 25th of March 2020

Added news about Square, Inc. being allowed to open a bank in Utah.

Square's online payroll solution, Square Payroll, makes it easy for businesses to manage all of their payroll processes online. Users of the software can pay their employees and keep up with state and federal employment taxes.

Our Pick

#1 Payroll Software

Create a Gusto Account Free

Try Gusto

No extra fees.

Auto tax filing and digital paystubs.

Handles benefits, time tracking, and compliance too.

Pricing:

Plan

Monthly Pricing

Pay Employees & Contractors

$35.00 + $5.00 /employee

Pay Contractors Only

$0.00 + $5.00 /contractor

Review:

Square Payroll is a user-friendly, competitively priced solution suitable for small businesses looking for a simple and convenient way to pay their employees and contractors. It has all of the expected standard payroll features, such as automated taxes, compliance management, payroll reports, vacation tracking, and phone and email support.

Pros:

  • Both plans include unlimited pay runs per month and can be canceled at any time.
  • The full-service payroll plan includes automatic payroll tax calculations, all tax filings, and multistate payroll.
  • Built-in timesheets make it easy for users to log and track work hours.
  • The software integrates with the Square POS system as well as multiple accounting and time-tracking platforms.
  • Customers can get live support from payroll services specialists to assist with account setup.

Cons:

  • Square Payroll does not have an employee database where employee information can be recorded and managed.
  • The platform does not feature onboarding tools to make it easier to add new employees to a payroll system.

Reputation:

Square, Inc. is widely respected in the world of financial services for its leading software solutions, particularly Square POS, which is a favorite among small business owners. However, Square has an "F" rating on the Better Business Bureau site due to a pattern of complaints from customers regarding the poor quality of Square's customer service.

On TrustRadius, Square Payroll received a score of 7.1 out of 10, based on 11 reviews. While users generally found it easy to use and lauded some of the automated features, some found the reporting feature needs improving.

At-a-Glance:

Feature

Pay Contractors Only

Pay Employees & Contractors

Unlimited payroll

Pay 1099 contractors

Pay W-2 employees

x

Automated federal tax

x

Automated state tax

x

Mobile app

Individual online accounts

Direct deposit

Automated payroll

x

Benefit deductions

x

Square Payroll vs. Gusto
Square Payroll vs. Gusto:

At $35.00 plus $5.00 per employee per month, Square Payroll is slightly less expensive than Gusto, which starts at $40.00 per month plus $6.00 per employee. While Square Payroll only has one full-service payroll plan, Gusto offers three full-service plans for different business needs. Overall, Gusto also offers a more robust feature profile.

Square Payroll vs. Gusto Comparison:

Feature

Square Payroll

Gusto

Full Payroll

$35.00 /mo. + $5.00 /mo. /employee

From $40.00 /mo. + $6.00 /mo. /employee

Unlimited pay runs

Tax filings

Multistate Payroll

Direct deposit

Employee database

x

Lifetime accounts

x

Payroll reports

Square Payroll vs. TriNet Zenefits
Square Payroll vs. TriNet Zenefits:

Square Payroll is more expensive than TriNet Zenefits, which starts at $8.00 plus $6.00 per employee per month when billed annually, or $10.00 plus $6.00 per employee when billed monthly. However, payroll is only available as an add-on with TriNet Zenefits, while Square Payroll is a standalone solution. Overall, TriNet Zenefits offers more features.

Square Payroll vs. TriNet Zenefits Comparison:

Feature

Square Payroll

TriNet Zenefits

Full Payroll

$35.00 /mo. + $5.00 /mo. /employee

$10.00 /mo. + $6.00 /mo. /employee

Unlimited pay runs

Tax filings

Multistate Payroll

Direct deposit

Employee database

x

Lifetime accounts

x

Payroll reports

Square Payroll vs. QuickBooks Payroll
Square Payroll vs. QuickBooks Payroll:

Like Square Payroll, QuickBooks Payroll is available as a standalone solution. While QuickBooks Payroll is the costlier of the two services, starting at a monthly base fee of $45.00 plus $4.00 per employee per month, it offers features that Square Payroll doesn't have, such as year-round record-keeping and an employee database.

Square Payroll vs. QuickBooks Payroll Comparison:

Feature

Square Payroll

QuickBooks Payroll

Full Payroll

$35.00 /mo. + $5.00 /mo. /employee

$45.00 /mo. + $4.00 /employee

Unlimited pay runs

Tax filings

Multistate Payroll

Direct deposit

Employee database

x

Lifetime accounts

x

x

Payroll reports

Key Information:

Legal Name

Square, Inc.

Founder

Jack Dorsey

Founding Date

Feb 01, 2009

Address

1455 Market St., Ste. 600, San Francisco, CA 94103

Number of Employees

5477

Number of Customers

30000000

Telephone

1 (415) 375-3176

Website

https://squareup.com/us/en

FAQs:

What is Square Payroll?

Square Payroll is an online solution offered by Square, Inc. that businesses can use to pay their employees and contractors. The payroll software includes tools to help users automatically file payroll taxes and manage employee benefits.

How much does it cost to use Square Payroll?

Square Payroll's pricing starts at $35.00 per month plus $5.00 per employee for the full-service payroll solution.

Does Square Payroll pay taxes?

Yes, Square Payroll withholds and remits all taxes on behalf of your business.

How do I set up Square Payroll?

Visit the Square Payroll home page and click on "Get started free" to create your account.

How do I get my paystubs from Square?

Square Payroll provides employee accounts that your workers can use to access their paystubs and other important payroll information.

Does Square offer payroll?

Yes, Square Payroll is a popular online payroll tool for businesses of all sizes.

Does Square Payroll integrate with QuickBooks?

Yes, you can sync Square Payroll with QuickBooks from within your Square online account. This can be done by going to "Settings" and clicking on "Connect".

How long does Square direct deposit take?

It can take up to five business days for direct deposits to employees to be processed.

Can employees clock in on Square?

Yes, employees can log in to track time and log hours for you from any location.

What are some alternatives to Square Payroll?