Expensya

A detailed review of Expensya's expense management software with pricing, comparisons to competitors, and FAQs.

Updated on August 29th, 2022

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Expensya is expense management software that automates the entire spend management cycle, from purchases to reimbursements. The platform caters to more than 5,000 global companies of varying sizes and sectors.

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Zoho Expense

Start a Free Trial

Free plan for up to 3 users

Expense automation and customization

Robust integrations

At-a-Glance:

Feature

Expensya

Starting price

From €6.99 /session /mo.

Free trial

Expense reporting

Mileage tracking

Accounting and payroll integrations

Travel management

Multicurrency support

Customized compliance

Live chat support

Review:

Expensya provides businesses with intuitive spending management solutions built to automate and optimize the expense process. The platform offers a range of paid packages suited to small, mid-sized, and large companies, as well as freelancers and accounting firms.

With Expensya, users can control company budgets, access corporate cards, track team expenses, set up approval workflows, define budgets, automate accounting tasks, track mileage, and in turn, maximize the organization's ROI. The platform also offers robust customer support, including a multilingual live chat and customer success managers.

Pros:

  • Various well-known companies, such as H&M, Volvo, and TLD, have found success using Expensya's software.
  • Users benefit from a free 30-day trial of the platform's services.
  • Companies gain access to physical and virtual corporate cards with custom spending limits and real-time expense tracking.
  • The business travel tool includes expense and mileage tracking via the Expensya mobile app and vehicle management.
  • Spending tasks, such as expense reports, approvals, and per diems policies can be automated for efficiency.
  • The self-learning intelligent recognition feature extracts data from multilingual receipts and invoices in seconds.
  • Expense data is archived according to legislative standards to save on the costs of storing paper receipts and invoices.
  • Expensya automates and categorizes accounting data, such as VAT recovery rates, approved expenses, and mission orders.
  • The software integrates with a wide range of travel, HR, and payment platforms, including TravelPerk and Workday.
  • Other tools include automatic currency conversion, reimbursements, invoice processing, and live chat support.

Cons:

  • Expensya does not offer a free plan, only a limited free trial.
  • Only the more costly plans include advanced integrations, payment cards, and a dedicated account manager.

Reputation:

On G2, Expensya has a 4.6-star rating based on more than 100 reviews. Many reviewers praised the software's currency conversion feature, user-friendly interface, and intuitive data entry tools. However, some users mentioned that both the mileage tracking and receipt scanning features are subpar.

On the App Store, Expensya's mobile app has a 4.4-star rating based on over a dozen reviews, with the majority of users noting the app's technical issues. On Google Play, the app has a 4.5-star rating based on more than 2,150 reviews. Several users noted its great automation and cloud storage tools.

Pricing:

Plan

Monthly Pricing*

Annual Pricing*

Silver

€6.99 /session.

€5.00 /session /mo.

Gold

€9.99 /session.

€8.00 /session /mo.

Premium

Contact for quote.

Contact for quote.

*Pricing is based on up to nine licenses. Companies in need of more licenses can use the platform's sliding scale to calculate pricing for up to 100 licenses.

Expensya vs. Spendesk
Exepnsya vs. Spendesk:

Expensya and Spendesk both offer expense tracking, corporate cards, and multi-language capabilities. While users need to contact Spendesk for a custom quote, Expensya's pricing starts at €6.99 per session per month. Expensya also has a free trial and multicurrency support available, which Spendesk lacks.

Expensya vs. Spendesk Comparison:

Feature

Expensya

Spendesk

Starting price

From €6.99 /session /mo.

Contact for quote.

Free trial

x

Expense reporting

Multicurrency support

x

Mileage tracking

Accounting automation

Customer support

Email, phone, and live chat.

Email and live chat.

Expensya vs. Happay
Expensya vs. Happay:

Like Expensya, Happay features task automation, travel management, and compliance. However, each platform has a unique set of solutions: for multilingual tools and premium customer service, Expensya may be the better choice, whereas Happay is better-suited to users in search of additional AP and invoicing services.

Expensya vs. Happay Comparison:

Feature

Expensya

Happay

Starting price

From €6.99 /session /mo.

Contact for quote.

Free trial

x

Expense tracking

AP automation

x

Onboarding assistance

x

Mobile app

Customer support

Email, phone, and live chat.

Email and phone.

Expensya vs. Pleo
Expensya vs. Pleo:

While Expensya and Pleo both offer a free trial and robust expense tracking tools, the latter platform is the budget-friendly option, thanks to its free plan. Both platforms cater to the European market, but Expensya has a global presence, affording users a greater range of multicurrency options.

Expensya vs. Pleo Comparison:

Feature

Expensya

Pleo

Starting price

From €6.99 /session /mo.

Free and paid options.

Free plan

x

Expense tracking

Multicurrency support

x

Travel management

Onboarding assistance

Customer support

Email, phone, and live chat.

Email and live chat.

Key Information:

Legal Name

Expensya

Founder

Karim Jouini

Founding Date

Jan 01, 2014

Address

7, Rue du 4 Septembre, Paris, Ile-de-France 75002, France

Number of Employees

200

Number of Customers

400000

Email

hello@expensya.com

Telephone

011 33 (1) 8509-2840

Website

https://www.expensya.com/en/

FAQs:

What is Expensya?

Expensya is global expense management software that automates and streamlines expense tasks, such as receipt capturing, approvals, reimbursements, and reconciliations.

What does Expensya cost?

Expensya's monthly pricing starts at €6.99 per session, and €5.00 per session per month if billed annually.

Does Expensya have an app?

Yes, Expensya's mobile app is available for Android and iOS users.

How does Expensya's public APIs work?

Expensya's public APIs allow companies to integrate its solutions and technologies into their platforms and applications quickly and easily.

Does Expensya have travel management tools?

Yes, Expensya offers a range of business travel solutions, including mileage tracking, travel spending policies, trip approvals, and vehicle management.