Top Professional Email Address Providers

Learn more about the best professional email address companies along with pricing and frequently asked questions.

Updated on June 14th, 2023

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A professional email address features your company name and allows you to communicate with employees and clients. Businesses usually set up an email address when they register for a domain name or company website.

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Why We Chose ProtonMail:

ProtonMail offers encrypted email services for maximum security. ProtonMail's encryption services protect your emails from third parties and also protects your privacy and IP address.

ProtonMail is an open-source service so their software is always free. However, users can upgrade to paid plans, ranging from €5.00 to €30.00 a month, for more advanced email features and more user accessibility.

ProtonMail is fully compatible with other email providers and other devices. The mobile app is also supported on Android or iOS.

Things to Consider When Evaluating Professional Email Address Providers:

  1. Evaluate the software the provider is using to ensure their technology is up to date.
  2. Consider if the provider offers email templates that are simple, elegant, and easily customized for mass emailing.
  3. Test out the email tool and all its capabilities in a live environment with your own data.

Best Professional Email Address Providers:





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Features encrypted emails for security but if you forget your password it is difficult to recover your account.

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iCloud Mail

From $0.00 /mo.

Clean interface with no ads and large attachment handling capabilities but can be confusing to use.

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G Suite / Gmail


Offers strong security but is slow in attaching files to emails.

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InterMedia Exchange Email

From $7.49 /user /mo.

It is easy to set up and integrate fully with Microsoft Office Apps but can be more expensive than competitors.

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Microsoft Outlook

From $5.00 /user /mo.

Features a calendar, customization options, and mobile features but requires regular updates.

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Zoho Mail

From $0.00 /mo.

Can set up filters to automatically organize emails, Integrates with a suite of apps, and has a powerful control panel but offers limited features unless you upgrade your plan.

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From $5.99 /user /mo.

A reasonably priced solution but some customers have complained about the company policies.

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From $2.00 /user /mo.

Is reliable and affordable but domain management can be complicated.

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Features more than 200 domains and unlimited storage but has poor mail management functionality and lacks an antivirus.

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What is a professional email address?

A professional email address has a business name in it and allows businesses to communicate with employees and clients. This sort of email address is seen as professional and legit.

How do I get a professional email address?

  1. Sign up for an account with one of the email providers listed above.
  2. Verify your domain.
  3. Change mail records with your domain provider.
  4. Establish your business email addresses.
  5. Establish email forwarding (Optional).

It's important to note that processes may change depending on the email provider you choose.

What is the best professional email?

What is the price range of a business email address?

Business email addresses range between $0.00 and $8.00 per user per month for a cloud-hosted email address.

Why should I use a professional email address?

Although nothing stops you from using a personal email address, it is more professional to use a business email address to make it easier for customers to identify your brand. Emails from a company email address stand a better chance of being opened and read by your clients than one from a private Gmail or Hotmail account. Many private emails also end up in spam folders which is unlikely to occur with a custom email address.

What is email hosting?

Email hosting refers to internet hosting companies that run email servers for their clients. Many hosting companies offer basic webmail with custom domains as well as premium email services.

What type of features does a custom email address include?

Custom email plans typically include online storage, add-free emails, and IMAP/POP access which allows you to access your email from more than one device. With a professional email address, you can also sort emails into custom folders and forward messages to the appropriate departments.