Top Preventive Maintenance Software Options for 2020

Discover the best preventive maintenance program for your business, including free preventive maintenance tracking software and cloud-based options.

Updated on July 8th, 2020

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Preventive maintenance software, also known as CMMS, ensures that companies service their assets at a certain time of the year or after a period of usage to reduce downtime and prevent the costly breakdown of equipment, machinery or vehicles.

Updates:

Updated 19th of March 2020

We have updated our table rankings and pricing, and added more information, including package comparisons between our top 3 ranked companies, a comparison between predictive and preventive maintenance, and the pros and cons of using preventive maintenance.

Our Pick

Upkeep

A mobile-first CMMS software that makes technicians more agile and maintenance teams more productive.

Try it Free

Feature-rich software.

First 25 work orders free.

Used by top companies like Unilever and Yamaha.

Why We Chose UpKeep:

UpKeep offers a wide range of features, including customization tools, task updates, alerts, and cost reports. Users of UpKeep can schedule preventative maintenance, add checklists, and automatically assign tasks to the right technician based on certain criteria.

Users of UpKeep can access their dashboards on their desktops or via the mobile app, which features real-time notifications, in-app messages, logging issues on-site and uploading pictures, and many more features that are available on the desktop dashboard.

UpKeep also offers software solutions for asset, property, enterprise, facility, and inventory management. You can also use UpKeep Sensors to monitor asset health, track downtime, and monitor facility health in real-time.

Things to Consider When Evaluating Preventative Maintenance Software:

  1. Examine your internal processes and determine any issues or areas in need of improvement or streamlining.
  2. Determine whether a cloud-based system or a desktop on-premise solution would work better for your particular needs and if the solution you choose is mobile-friendly.
  3. Test out different products to see how easy it is to schedule maintenance work and consider how scalable the products are.

Best Preventive Maintenance Software:

Rank

Name

Offer

Review

Learn More

1.

UpKeep

$35.00 /user /mo.

A user-friendly and intuitive platform that offers great monitoring features. Set up may require additional training.

Learn More

2.

eWorkOrders

$1,980.00 /yr.

Offers great customization capabilities and report generation but users are unable to search using the work order number.

Learn More

3.

Asset Essentials

$2,500.00 /year

Features great customer support, training resources, and integrations but it has a steep learning curve.

Learn More

4.

Axxerion CMMS

Quote only.

Offers good training support but lacks a free trial and mobile access.

Learn More

5.

FTMaintenance CMMS

$40.00 /user /mo.

A user-friendly and professional solution with great features.

Learn More

6.

MaintiMizer

$35.00 /mo.

Offers accurate inventory capabilities but lacks calibration management.

Learn More

7.

ManagerPlus

$45.00 /user /mo.

An affordable, easy-to-use solution with good customer support but basic features.

Learn More

8.

MPulse

$3,500.00 for license.

Offers great reporting, scheduling, and tracking tools but can be slow at times.

Learn More

Table rankings and pricing updated on March 19, 2020.

UpKeep Starter vs. eWorkOrders Basic Module (Single User) vs. Hippo Starter:

UpKeep Starter is UpKeep's basic package which is priced at $35.00 per user per month when billed annually, or $40.00 per user per month when billed monthly. It is a package that is best suited to small businesses looking to streamline their work orders and move into the digital world. In comparison, eWorkOrders' Basic Module is priced at $1,980.00 per year for a single user.

Similar to UpKeep Starter, Hippo Starter is suitable for a single facility with a minimum of 2 users, but Hippo Starter is possibly the cheapest of the three companies, priced from $39.00 per month. However, Hippo's pricing depends on the level of customization the client chooses.

When it comes to the most important features for maintenance management (work order management, reporting, mobile access, inventory management, preventive maintenance, asset management, and purchase orders), UpKeep follows a tiered structure, which eWorkOrders and Hippo do not really do. UpKeep Starter features basic work order management, asset management, and reporting, whereas eWorkOrders Basic Module and Hippo Starter both include full modules for those 3 features.

However, UpKeep Starter offers mobile access, a feature that is lacking in both eWorkOrders Basic Module and Hippo Starter. While all three plans offer preventive maintenance, they all also lack purchase orders. UpKeep Starter and Hippo Starter both offer inventory management, which requires a separate module purchase on the eWorkOrders Basic Module plan.

UpKeep Starter vs. eWorkOrders Basic Module (Single User) vs. Hippo Starter Comparison:

Offer

UpKeep Starter

eWorkOrders Basic Module (Single User)

Hippo Starter

Price

$35.00 /user /mo. (billed annually)

$1,980.00 /yr.

From $39.00 /mo.

User Essentials

Small business, per user billing.

Single user.

Single facility, min. 2 users.

Work Order Management

Basic.

Advanced.

Advanced.

Reporting

Basic.

Advanced.

Advanced.

Mobile Access

Yes.

No.

No.

Inventory Management

Yes.

No.

Yes.

Preventative Maintenance

Yes.

Yes.

Yes.

Asset Management

Basic.

Yes.

Yes, equipment management.

Purchase Orders

No.

No.

No.

UpKeep Professional vs. eWorkOrders Basic Module (Unlimited Users) vs. Hippo Plus:

UpKeep Professional is priced at $60.00 per user per month and is best suited for small to mid-sized businesses looking for advanced reporting on maintenance activities. Hippo Plus offers a similar price range of $69.00 per month (subject to customization choices) but is suitable for managing multiple facilities or locations, which is not really possible with UpKeep Professional.

In comparison, this eWorkOrders Basic Module is only different from the previously mentioned Basic Module in that it allows for unlimited users for the price of $3,960.00 per year. It does not offer any extra features, unlike Hippo Plus which has added mobile access to its Starter plan.

Similarly, UpKeep Professional has also upgraded its features by offering somewhat more advanced work order and asset management features. However, all three plans still lack purchase order functions.

UpKeep Professional vs. eWorkOrders Basic Module (Unlimited Users) vs. Hippo Plus Comparison:

Offer

UpKeep Professional

eWorkOrders Basic Module (Unlimited Users)

Hippo Plus

Price

$60.00 /user /mo. (billed annually)

$3,960.00 /yr.

From $69.00 /mo.

User Essentials

Small to mid-sized businesses, 1 - 5 users can pay monthly or annually, 6 or more users must pay annually.

Unlimited users.

Multiple facilities/locations, min. 2 users.

Work Order Management

Intermediate.

Advanced.

Advanced.

Reporting

Advanced.

Advanced.

Advanced.

Mobile Access

Yes.

No.

Yes.

Inventory Management

Yes.

No.

Yes.

Preventative Maintenance

Yes.

Yes.

Yes.

Asset Management

Intermediate.

Yes.

Yes, equipment management.

Purchase Orders

No.

No.

No.

UpKeep Enterprise vs. eWorkOrders Enterprise vs. Hippo Pro:

UpKeep Enterprise is UpKeep's top tier plan, priced at $180.00 per user per month, and suitable for multi-level facilities with a minimum of 25 users. Similarly, Hippo Pro is suitable for multiple facilities or locations and is the cheaper option at $99.00 per month (depending on customization options).

eWorkOrders Enterprise is also more affordable than UpKeep Enterprise at $120.00 per user per month. All three top-level plans feature all of the key features needed for a strong CMMS solution.

UpKeep Enterprise vs. eWorkOrders Enterprise vs. Hippo Pro Comparison:

Offer

UpKeep Enterprise

eWorkOrders Enterprise

Hippo Pro

Price

$180.00 /user /mo.

$120.00 /user /mo.

From $99.00 /mo.

User Essentials

Multi-level facilities, minimum of 25 users.

Unlimited users, priced per user.

Multiple facilities/locations, min. 3 users.

Work Order Management

Advanced.

Advanced.

Advanced.

Reporting

Advanced.

Advanced.

Advanced.

Mobile Access

Yes.

Yes.

Yes.

Inventory Management

Yes.

Yes.

Yes.

Preventative Maintenance

Yes.

Yes.

Yes.

Asset Management

Yes.

Yes.

Yes, equipment management.

Purchase Orders

Yes.

Yes.

Yes.

Pros and Cons:

Pros

  • Reduces the risk of equipment failure and increases equipment life.
  • Reduces costs of operations.
  • Well maintained equipment leads to less consumption of fuel, energy, and other resources.
  • Increases productivity and leads to fewer disruptions in operations.
  • Scheduled maintenance can help users maintain their budgets and track equipment repairs and costs.

Cons

  • Initial costs for implementation are high.
  • Requires more resources in terms of labor, parts, and finances.
  • Can lead to over maintenance in terms of equipment being inspected when they are functioning fine.

Preventive vs. Predictive Maintenance:

Preventive and predictive maintenance are both a form of scheduled maintenance that is designed to reduce the risk of equipment failures. While both are scheduled well in advance of any actual equipment maintenance, preventive maintenance is regularly scheduled while predictive maintenance is scheduled based on an asset's condition.

Predictive maintenance is only performed when needed, so it reduces the costs of labor and materials but does require a higher upfront cost than preventive maintenance, due to software, labor, and training. Preventive maintenance only requires maintenance software and a maintenance scheduler. However, predictive maintenance requires the maintenance software and scheduler, as well as condition monitoring software, tools, and sensors and the training to use them.

Preventive vs. Predictive Maintenance Comparison:

Preventive Maintenance

Predictive Maintenance

Regularly scheduled maintenance.

Maintenance scheduled based on asset conditions.

Costs less to implement.

Reduces labor and material costs.

Requires maintenance software and scheduler.

Requires maintenance software and scheduler and condition monitoring software, tools, and sensors.

FAQs:

What is the purpose of preventive maintenance?

The purpose of preventive maintenance is to make sure all of an organization's vital assets such as vehicles, machines, facilities, and equipment are in good working order, and to prevent expensive downtime caused by breakdowns.

What is preventive maintenance of machines?

The regular inspection and servicing of machines to prevent breakdown and malfunction.

What do you do in preventive maintenance?

You inspect and service organizational equipment, vehicles, and machines regularly.

What is the difference between preventive maintenance and predictive maintenance?

Preventive maintenance is done while machines, equipment, and vehicles are shut down or not running, while predictive maintenance is done while these assets are running normally.

What is basic preventive maintenance?

Preventive maintenance is the regular inspection and ongoing care of organizational assets to prevent breakdown and downtime.

Who can do preventive maintenance?

There are many software solutions available to help with preventive maintenance.

What is preventive maintenance software?

Preventive maintenance software, or CMMS, helps companies service their assets regularly to reduce downtime and prevent the breakdown of equipment, machinery or vehicles.

What is the price range of preventive maintenance software?

Maintenance scheduling software ranges from free to $45.00 per employee per month, depending on your business needs. Some service providers give you the option to buy a software license, which ranges anywhere from $2,000.00 to $5,000.00.

Which industries use maintenance scheduling software?

Preventative maintenance software is used by a variety of industries - from manufacturing and transportation to food and beverage, education, and healthcare.

What is the best cloud maintenance software?

  • Hippo CMMS.
  • Fiix.
  • Maintenance Connection.
  • Upkeep.
  • Agility.

Where can I find preventive maintenance software reviews?

You can read customer reviews on Capterra and Software Advice.

Are there any free options?

Yes, you can check out our article on free preventative maintenance software.

Preventative maintenance software

What is the best fleet preventive maintenance software?

  • Upkeep.
  • Equipment360.
  • Fleet Maintenance Pro by IMS.
  • Rosmiman.
  • Vehicle Fleet Manager by Vinity Soft.