An invoice is a bill or statement of goods or services that you or your business has sold to a customer or another business. An invoice is written proof of the transactional agreement between a buyer and seller.
Below you will find several free downloadable invoice templates, including an invoice template Word, invoice template Google Docs, and invoice template Excel.
Sample Invoice Template:
[Street Address] [City, Zip Code] Phone: [Phone number] Fax: [Fax number]
[Recipient Name] [Company Name] [Street Address] [City, Zip Code] [Phone number]
Due by: [DATE]
Quantity: Description: Unit Price: Total: [Presented in Table format]
Make all bank transfers/checks payable to [Company Name]:
[Insert Banking Details]:
If you have any questions concerning this invoice, contact [Name, phone, email].
Invoice Template Google Docs:
Here is an Invoice Template for Google Docs. It is free to download, copy, and edit.
What to put on an invoice:
- Company Name.
- Invoice number.
- Company Address.
- Recipient's name.
- Recipient's address.
- Payment terms/due date.
- Quantity and description of goods or services.
- Sales Tax.
- Shipping and Handling cost (if applicable).
- Your banking details.
- Contact name and number of employee in Accounts dept.
One of the most common questions asked about invoice templates is: "what do you need on an invoice" or "what should be included in an invoice." Read the FAQs below to find out.
What should be included in an invoice?
At the top of the invoice, you should list the date, your company name and address, the buyer's name and address, your payment terms, and invoice number. It's important for your invoice to have an identification or invoice number as your customer will use this as a reference when they pay you. Next, you should include a breakdown of the goods or services that your customer has purchased from you, along with the prices of each item. Make sure that you include a sub-total, sales tax, shipping and handling fee (if applicable), and the grand total. Lastly, include your banking details and the name and number of an employee in case your client has any questions about the invoice.
Does a commercial invoice template differ from a freelance invoice template?
Invoice templates are customizable and vary from company to company. Most companies use a simple invoice template whereas freelance photographers, graphic designers, and other creatives prefer to use specially designed invoices that reflect their style and creativity. Nevertheless, every invoice should include the basic information mentioned above.
Are there any tips on how to write an invoice for freelance work?
Most freelancers dislike the admin involved in drafting invoices, but it doesn't have to be complicated. There is a wide variety of invoice software available to help you create professional-looking online invoice templates quickly and easily.
How do I send someone an invoice?
You can either send an invoice by email or post. Be sure to follow up with your client to ensure they've received your invoice and understand the payment terms.
Where can I get free printable invoice templates?
Microsoft has a Word invoice template and Excel has free printable invoice templates that you can edit according to your needs. There are also Quickbooks invoice templates for accounting professionals.