Updated 21st of January 2020
Added a list of Pros & Cons and more information about Fleetio.
Fleet management software allows businesses to oversee the operation and maintenance of a set of commercial vehicles, as well as personal vehicles that are occasionally used for business purposes. Fleet management software can boost productivity and minimize company expenses.
Why We Chose Fleetio:
Fleetio is a user-friendly option that offers a comprehensive set of fleet management tools. Among these are vehicle tracking via the mobile app, fuel and maintenance management, telematics and fuel card integrations, plus a cost of ownership tracker. Users can readily access their wealth of data through pre-configured reports.
Fleetio is well-known for its ability to facilitate effective communication and heightened productivity within teams. Fleet Managers can set vehicle-related assignments and due dates for their employees. The Driver Leaderboard, in turn, can be used to review, rank, and reward employees' driving habits.
Prospective clients looking to avoid long-term contracts will appreciate that Fleetio offers transparent month-to-month and annual subscription plans. Priced between $5.00 and $8.00 per vehicle per month, not including discounts for multi-year agreements. Fleetio is an accessible option that can accommodate your growing business.
Things to Consider When Evaluating Fleet Management Software:
Your decision should be driven by your company's fleet management needs. Consider which aspects of fleet management you prioritize, and opt for software that offers an appropriate feature set. Helpful tools often include GPS tracking, employee management, vehicle maintenance management, and cost tracking.
Your chosen fleet management solution should be fairly user-friendly. This is particularly true for software that necessitates driver onboarding; even the least tech-savvy members of your team should be able to use accompanying resources such as mobile apps with ease.
Be sure to review contractual obligations before settling on an option. Those who don't want to be bound by long-term agreements should review offerings that allow prepaid or month-to-month plans.
Best Fleet Management Software:
From $5.00 /vehicle /mo. (min. $75.00)
Reasonably priced, user-friendly software that is loaded with helpful features and backed by great customer support.
Feature-rich offering that includes many options for customization and 24/7 technical support.
Robust and intuitive with the possibility of tracking an unlimited number of vehicles at a competitive price.
$20.00 /vehicle /mo.
Easy to use and packed with features including solid reporting, but it takes a while to set up geozones manually.
Perceived as user-friendly by Fleet Managers and Drivers alike, but customer service is not always responsive.
A scalable option offered by a well-established company, but many customers report a sizeable learning curve.
$23.95 /vehicle /mo.
User-friendly option that affords easy installation, no contracts, and free hardware.
$22.99 /vehicle /mo.
Installation is easy, reporting is detailed and readily accessible, and the software is suitable for fleets of all sizes.
Feature-packed with particularly strong, customizable reporting options and the capacity to support growing fleets.
A user-friendly solution that allows users to track vehicles almost immediately, but reporting is not completely intuitive.
A robust, comprehensive option that is highly responsive and regularly improved upon.
Easily configured software that rewards good driving but lags on occasion.
$15.00 /vehicle /mo.
Yields excellent diagnostic data and offers both prepaid and subscription-based pricing.
Includes compliance-focused tools plus messaging capabilities and dashcam integration, which explains the higher price point.
Comprehensive and suitable for every fleet size, but users must sign a three-year contract.
Competitively priced with a wide range of robust features, but lacks location tracking capabilities.
Provides real-time vehicle-related information and detailed reporting.
Provides helpful reminders and is available for offline use, but missing a map view of fleet.
$25.00 /vehicle /mo.
A reliable offering that permits easy access to data but doesn't offer timed automatic logout.
$12.00 /vehicle /mo.
Customers have access to online resources as they navigate the software, but there is no repair tracking tool.
Pros and Cons:
- Automates a range of fleet management functions.
- Provides real-time insight into fleet activity.
- Improves driver safety.
- Makes it easy to be proactive about maintenance.
- Promotes customer satisfaction.
- Drivers often need to be trained to use accompanying mobile apps.
- Users need battery power and an internet connection to make full use of mobile apps.
- GPS interference yields inaccurate location data.
- Cannot track locations or detect driving behaviors when GPS devices are removed.
What is the best fleet management software?
What is involved in fleet management?
- Employee management.
- Incident reporting and management.
- Fuel management.
- Inventory and cost tracking.
- Inspection and maintenance management.
- Licensing and compliance.
- Route planning.
- Vehicle telematics.
How much does fleet management cost?
The cost of fleet management software can vary substantially based on factors such as fleet size, required features, hardware, setup, and training. Many providers charge on a per-vehicle basis. In these instances, pricing estimates generally vary between $3.00 and upwards of $55.00 per vehicle per month, with an average of $35.00 per vehicle per month. Free options also exist, but these offer a very limited feature set.
How do I track my fleet?
Location tracking is best achieved by fitting a GPS tracking device onto each vehicle. Consider opting for fleet management software that includes GPS tracking capabilities.
What are the benefits of fleet management?
- Allows real-time insight into fleets.
- Minimizes fuel and labor costs.
- Promotes routine inspections and maintenance.
- Enhances drivers' safety.
- Promotes drivers' accountability.
- Reduces employee fraud.
- Affords easier recovery of stolen vehicles.
- Improves communication and reporting.
- Boosts productivity.
- Increases customer satisfaction.
What are fleet costs?
These refer to the direct and indirect costs associated with owning and operating a set of vehicles. Common expenses include fuel, licensing, insurance, maintenance, software and hardware, and drivers' salaries.
How does fleet management reduce costs?
- Permits effective route scheduling.
- Promotes fuel efficiency.
- Decreases the frequency of unplanned maintenance.
- Minimizes employee fraud.
- Streamlines Fleet Managers' duties.
- Prevents non-compliance with applicable legislation.
- Reduces unwarranted insurance and legal fees.
How can fleet management be improved?
Fleet management can be enhanced by delegating tasks systematically, rewarding good driving behavior, reviewing and optimizing routes on a regular basis, and ensuring strict adherence to vehicle maintenance and licensing requirements. The most efficient way to achieve this is to use fleet management software.
What is GPS fleet tracking?
GPS fleet tracking refers to the ability to locate commercial vehicles by determining the distance between specific devices and multiple satellites. The best way of doing this is to fit each vehicle with a GPS device. One could also track drivers' mobile devices and deduce fleet locations that way, but this is only an effective option while they are in the vehicles.